JOAG Website Update Request Guidelines
This file provides detailed guidance for JOAG Committees on how to request updates to their respective pages on the JOAG website. It ensures timely processing and adherence to specific guidelines. The document also includes important compliance information for document submissions.
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How do I fill this out?
To fill out this form, you need to first gather the required information such as committee details and the updates needed. Ensure that all requested updates are clear and concise to facilitate processing. Finally, submit the completed form to the designated email address.

How to fill out the JOAG Website Update Request Guidelines?
1
Gather necessary committee information.
2
Detail the updates required on the form.
3
Ensure all updates are approved by the committee chair.
4
Submit the form via email to the specified address.
5
Allow up to two weeks for processing.
Who needs the JOAG Website Update Request Guidelines?
1
JOAG Committee Chairs need this form to officially request updates.
2
Committee members may require it to suggest content changes.
3
Documents coordinators use this form for file compliance updates.
4
Administrative staff need this form to track website changes.
5
Anyone involved in JOAG communications may use this to update public information.
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Make necessary changes using the provided editing tools.
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What are the important dates for this form in 2024 and 2025?
All requests for updates should be submitted at least two weeks prior to the deadline. For the upcoming award nominations, ensure your requests are made by the designated date in 2024. Remember to confirm any specific deadlines communicated by JOAG.

What is the purpose of this form?
The purpose of this form is to streamline the process of making updates to the JOAG website. It ensures that all requests are documented and reviewed in an organized manner, promoting effective communication within the committees. By following the established guidelines, committees can maintain relevant and accurate information on the website.

Tell me about this form and its components and fields line-by-line.

- 1. Requesting JOAG Committee/Subcommittee: The name of the committee requesting the update.
- 2. Name of Committee Chair(s): The name of the chairperson for the committee.
- 3. Date of Request: The date when the update request is submitted.
- 4. Website address/URL to be updated: The specific URL that requires changes.
- 5. Description of Update: A detailed description of the updates or changes requested.
What happens if I fail to submit this form?
If the form is not submitted correctly, the update request may be delayed or rejected. It is crucial to ensure that all required fields are filled out accurately to prevent processing issues. Lack of clarity in the request may also result in further queries from the review committee.
- Incomplete Information: Missing fields can lead to unnecessary delays.
- Lack of Approval: Requests without the committee chair's approval will be returned.
- Non-compliant Documents: Documents not meeting 508 compliance will be rejected.
How do I know when to use this form?

- 1. Regular Updates: Use the form for periodic content updates.
- 2. Event Announcements: Submit requests related to upcoming events or important notices.
- 3. Content Corrections: For correcting inaccuracies or outdated information on the website.
Frequently Asked Questions
How do I request an update?
Fill out the JOAG Website Update Request Form and submit it via email.
What types of updates can I make?
You can request updates for content, documents, or language changes.
How long does the update process take?
Please allow up to two weeks for your request to be processed.
Who approves the updates?
All updates must be approved by the respective JOAG Committee Chair.
Can I submit multiple updates?
Yes, multiple updates can be included in one email request if they are for the same site.
Do I need to format my document before submission?
Yes, ensure compliance with 508 requirements before submission.
What is 508 compliance?
It refers to accessibility standards that federal agencies must meet when creating documents.
How can I contact the communications team?
Email your request to JOAGWebsiteRequests@list.nih.gov.
Is there a form I need to fill out?
Yes, please complete the JOAG Website Update Request Form.
Where can I find the JOAG Update Request Form?
The form is provided in the guidance document and can be downloaded.
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