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How do I fill this out?
To fill out this document, start by registering with the SFE system over the phone. Follow the prompts to set your initial access credentials. Keep your User ID (EIN) and PIN secure for future access.

How to fill out the SFE Quick Reference for Elk Grove Employees?
1
Register with SFE by calling 916 512-8568.
2
Create your online password using your EIN as User ID.
3
Log into the SFE website and update your Phone PIN if necessary.
4
Monitor your assignments and manage your availability online.
5
Ensure your TB and credential updates are submitted to HR before expiration.
Who needs the SFE Quick Reference for Elk Grove Employees?
1
Substitutes needing access to assign jobs.
2
Contracted employees who require leave management.
3
HR personnel managing substitute services.
4
Administrators monitoring substitute assignments.
5
Educators planning personal absences.
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What are the instructions for submitting this form?
Submit this form by emailing the completed PDF to subservices@egusd.net. For urgent updates, you can also fax it to 916 555-ESUB. Ensure all sections are filled out correctly for swift processing.
What are the important dates for this form in 2024 and 2025?
For 2024, ensure TB updates are submitted by July 1. Credential renewals should be completed by May 30 for 2025. Check with HR for specific deadlines.

What is the purpose of this form?
The purpose of this form is to provide Elk Grove employees and substitutes with necessary instructions for using the SmartFind Express system. It details the registration, password creation, and assignment management processes. Proper use of this form ensures effective coordination of substitute assignments.

Tell me about this form and its components and fields line-by-line.

- 1. Access ID: Your Employee Identification Number (EIN) required for login.
- 2. Temporary PIN: Also your EIN for first-time registration.
- 3. New Password: Create a secure password for online access.
- 4. Phone PIN: A personal identification number for phone interactions.
- 5. Expiration Date: Indication of any credential or TB expiration requiring updates.
What happens if I fail to submit this form?
Failure to submit this form can result in a lapse in access to the SFE system and potential issues with managing substitute assignments. You may also miss important notifications regarding your employment status.
- Access Lapse: You won't be able to log into SFE if registration isn't complete.
- Job Availability: Not registering could restrict your ability to pick up assignments.
- Compliance Issues: You may miss important updates regarding credential or TB requirements.
How do I know when to use this form?

- 1. Initial Registration: Required for first-time users to access the SFE system.
- 2. PIN Updates: Use this form to change or reset your PIN.
- 3. Access Management: Necessary for updating your profile and managing assignments.
Frequently Asked Questions
How do I register for SFE?
Call 916 512-8568 to register over the phone.
What is my User ID?
Your User ID is your EIN.
How do I create a new password?
Visit the SFE website and select 'forgot password'.
Can I update my PIN online?
Yes, you can log in and update your PIN in the profile settings.
How do I monitor assignments?
Log into your SFE account to view available assignments.
What if I forget my password?
Use the 'forgot password' link on the SFE website to reset it.
How do I contact HR for updates?
Email tbclearance@egusd.net for TB updates.
What do I do about credential renewal?
Print and email your official renewed document to subservices@egusd.net.
How can I block calls from SFE?
You can block calls in your SFE profile settings.
What happens if my profile shows an expiration date?
You must update your TB or credential before the expiration date.
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